Clearance Procedure

We are committed to providing the best experience when attending an event and to ensure that we present ourselves in the best possible way. All applications are reviewed by our senior leadership team and new applicants will be given provisional membership until the approval process is followed to completion. Here's how it works:

Step 1: 

Please complete and submit all information on the 'Join Us' form via the contact us page. 

Step 2:

Your application will be received and initially reviewed and moderated by our administrator in the first instance, this is to ensure that your application has all the information and photos needed for a clearance review. The administrator will confirm receipt of your application and advise of next steps. Once satisfied, they will pass your application to a member of our leadership team for consideration.

Step 3:

The senior leadership team member will review your application and providing it meets the required criteria, your membership will be provisionally approved,  and where you will be added to our membership system and Facebook social group.

Step 4:

You will be required to attend an induction which will be at an event that is attended by a member of our senior leadership team or our moderation team. The day will be split into three sections:

1) They will undertake an induction course with you that is tailored to your costuming and prop experience.

2) You will be evaluated as a Minder for a costume or prop similar to your application. 'Minder' is the term used when supervising and caretaking a costume or prop member in the interests of their safety and the safety of others when navigating an event or when interacting with the public.

3) You will then be evaluated in the wearing and your portrayal of the character, monster or the prop you are operating. 

4) Once you have completed the joining process, you will costume or prop will be categorised within our tier system. We use a tier system to regulate event sign-up to match the requirements of the organisers. Most events will accept any tier category, but some events require a higher standard (such as for filming or when we supported the Doctor Who Experience ) 

Clearance Tiers: When your costume or prop has been cleared, it will be allocated a tier category as explained below:

Tier 1: Props that are exact replicas or almost identical to an on screen appearance, in both construction and appearance.

Tier 2: Props that are well constructed and immaculate, bares a strong resemblance to an on screen appearance, but may have slight differences

Tier 3: Props that are well constructed and in great condition, but differs in many ways to an on screen appearance, or is a custom variant.